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Move-In Reminders for Parents of New UVA Students

August 16, 2018
To: 
New Parents
From: 
Patricia M. Lampkin, Vice President and Chief Student Affairs Officer

Dear Parents:

With Move-In Weekend quickly approaching, I wanted to write with some last-minute reminders. We are looking forward to the arrival of your daughters and sons along with the start of a new academic year. It's an exciting time for you and your new student as well as for us.

The Housing & Residence Life website is the best source of information about move-in. What to bring, what not to bring, move-in times and locations, parking tips – all of these details and more are available on the website.

If you are the parent of a transfer student, some, but not all, of the below information will apply to you and your student.

Move-In Details: First-year students received an assigned move-in day – either Friday, August 24, or Saturday, August 25, based on their room assignments. Move-in times, which occur in two-hour blocks, are listed on the website along with helpful tips for making the process go smoothly. Please note, the two-hour time slots are for initial unloading. Once you move your vehicle to long-term parking, you can return to the residence hall to help with room set-up.

If you have questions or comments about the move-in process and are unable to find the answer online, please contact 434-924-3736 or housing@virginia.edu.

Check-In: Check-in takes place at each residence hall. Only students may check in, and they will need to show their UVA ID. Student IDs are used to access both buildings and rooms. (Depending on the housing assignment, some students may have room keys.) You may park your car in designated locations for brief unloading, and then you will need to move to long-term parking.

Look for the Greeters, dressed in special T-shirts, who will help you unpack your car and carry items into the residence halls. A number of other University officials will be circulating throughout the Grounds to provide help and answer questions. The University Police and Parking & Transportation officials also will be providing assistance.

Welcome Address by President Ryan: James E. Ryan joined us on August 1 as UVA's ninth president. He will be speaking to parents on Saturday, August 25, from 1 to 2 p.m. in Old Cabell Hall auditorium (this move-in block has been extended to three hours to allow additional time). Members of the president's leadership team also will be present to meet parents. If you are moving in on Friday or otherwise unable to attend, the session will be livestreamed and recorded. View the livestream on YouTube.

Individual schools also will host programs on Friday and Saturday afternoons to welcome parents and students. For details, please see the Wahoo Welcome schedule.

Text Updates: You and your student can receive text updates to stay informed of any important changes during Move-In Weekend. To sign up, text "movein18" to 79516. You will receive a confirmation immediately upon signing up. After the weekend, you will be automatically unsubscribed from the service. This service is different from UVA Alerts, the notification system for imminent threats on the UVA Grounds. All students are encouraged to sign up for UVA Alerts. Students may add parents to their UVA Alerts accounts.

Safety: It's important for students to begin practicing good safety habits beginning with move-in day. When moving into a new residence hall (or apartment), students are advised not to leave personal items unattended or doors unlocked. Please help us reinforce smart safety with your daughter or son. You can find tips in the Student Safety Guide section of the Parent Handbook.

Residence Hall Meetings: Students must attend a meeting with their resident advisors (RAs) on the day they move in. The meeting takes place on Friday from 8:30 to 10 p.m., and on Saturday from 6:30 to 8 p.m. Please plan accordingly so your student can attend this mandatory meeting.

Dining Options: Several retail dining locations will be open on both Friday and Saturday for your convenience if you would like to eat on the Grounds. On Move-In Weekend, as well as throughout the year, parents may eat free in dining rooms when accompanied by a student who is signed up for a meal plan. For a list of open locations and hours, see the UVA Dining website.

Hydration stations offering free bottled water also will be available in the first-year areas on Friday and Saturday.

Saturday Evening Event for Students – Hoos Home: Students will be busy with activities beginning after move-in. One event I would like to highlight, Hoos Home, sponsored by the student-run University Programs Council, will take place on Saturday, August 25, from 9 p.m. to 2 a.m. Beginning with a concert in the Amphitheater, the event will continue in the area of Alderman Road and the Aquatic & Fitness Center with a DJ, free food trucks, a mobile escape room, photo booth, crafts, and an array of games, including LED mini golf, inflatables, corn hole, Bingo, and more. RAs will be escorting their residents to this event.

You and your student may have heard about a series of private parties that occur off Grounds in the Wertland Street area of Charlottesville on Saturday of move-in weekend. The parties are not sanctioned or supported by the University. They have historically created safety concerns for those who attend and likewise have attracted a large crowd. New students, as well as returning students, will have a great opportunity to connect with one another at Hoos Home and at other events occurring during UPC's Welcome Week.

Your Student's Mailing Address: To find out how to send mail and packages to your student, please use the Mailing Address Finder.

Deposits to Cavalier Advantage: You can easily add funds to your student's Cavalier Advantage account online by selecting "Make a Deposit." Online transactions require a $25 minimum deposit plus a $2 processing fee; cash deposits made on Grounds at designated machines do not incur a processing fee and have a minimum deposit of $1. Cavalier Advantage is a declining balance account on your student's ID card that is activated upon deposit. Balances carry over until graduation. It is the only payment form accepted on Grounds for laundry facilities and self-service copiers and printers in the libraries, and can be used for a variety of other purposes – vending; Student Health prescriptions; and purchases at the Bookstore, Dining, and various other retail locations on Grounds. For additional information, consult the Cavalier Advantage website or contact the Cavalier Advantage office at 434-982-5735 or cavadv@virginia.edu.

We look forward to your arrival, and we wish you well as you prepare for this transition in the life of your student and your family. Please call on us if we can help in any way.

Safe travels and warm regards,

Patricia M. Lampkin
Vice President and Chief Student Affairs Officer