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Action Required: University of Virginia's Hard-Waiver Health Insurance Program (Authorized Payer)

December 18, 2017
To: 
Authorized payer of a new or returning student who has yet to take action under the University of Virginia's hard-waiver health insurance program for the 2017-2018 academic year or who filed a waiver that was denied
From: 
UVA Student Health

Dear Authorized Payer:

You are receiving this reminder notice because your student has been identified as a new or returning student who has yet to take action under the University of Virginia's hard-waiver health insurance program for the 2017-2018 academic year or who filed a waiver that was denied.

Please take a moment and review this email in its entirety. In an effort to ensure that your student will meet the requirements for the 2017-2018 hard-waiver program, please take action to complete the University of Virginia’s hard-waiver program.

If your student currently has health insurance, they must complete a waiver application by February 5, 2018. Your student can complete the waiver by going to the site administered by Aetna Student Health at www.uvastudentinsurance.com and clicking the "Enroll/Waive" link. The waiver site is available to all students through February 5, 2018. They are encouraged to access the site as soon as possible to file a waiver application. In order to complete a waiver application, they will need their University ID (UID). The UID appears on the University photo ID card. If they do not know the UID, they should go to www.virginia.edu/sis and click on "University ID Lookup" in the Help section.

The deadline to waive the University's sponsored health insurance is February 5, 2018. If they currently have a health insurance plan and it does not comply with the University hard-waiver program, they will be enrolled automatically in the Aetna Student Health plan and responsible for the spring premium ($1,666.00 U.S.). The University will post the charge on February 26, 2018, and payment will become due on March 31, 2018. Once enrolled, the coverage cannot be canceled, and the charge will not be removed from your University bill until paid in full. The plan provides coverage from January 1, 2018, through August 14, 2018.

If they would like to enroll in the Aetna Student Health plan, they may also do so at www.uvastudentinsurance.com. If they intend to enroll, they are urged to do so as soon as possible to ensure they have immediate access to health care under the Aetna plan.

Parents of International Students: Please Read

If your student filed a waiver application last year, whether it was accepted or rejected, they must file a new application for the 2017-2018 academic year.

  • For questions regarding status as an international student, please contact the International Studies Office at issp@virginia.edu or 434-982-3010.
  • Students who are pursuing or hold permanent resident, refugee, asylee, or temporary protected status must submit appropriate documentation to the International Studies Office by February 5, 2018, to be exempt from the University's international hard-waiver requirements. This is a firm deadline. Students who fail to submit appropriate documentation by February 5, 2018, will be subject to the international hard-waiver requirements, instead of the domestic hard-waiver requirements.

Students Eligible for Graduate Health Insurance Subsidy: Please Read

If your student is a new or returning student eligible for the University's graduate health insurance subsidy, they must still comply with the University's hard-waiver program by waiving the coverage or enrolling in the Aetna Student Health plan. Students should follow these steps:

  • Visit www.uvastudentinsurance.com and click on the "Enroll/Waive" link. The charge for the health insurance will appear on the student's SIS account; however, the graduate health subsidy award will offset this charge.
  • If they plan to utilize the graduate health insurance subsidy, it is essential that they enroll no later than February 5, 2018.

More Information

While the online waiver application is administered by Aetna Student Health, the site has been pre-programmed to evaluate a student's waiver application pursuant to the specific coverage criteria set by the University. Aetna Student Health has no discretion in denying a waiver application.

Additional information on the hard-waiver program, including what constitutes comparable coverage, is posted on the Student Health website.

For questions regarding the hard-waiver process, please contact Student Health at hardwaiver@virginia.edu.

Department of Student Health