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UVA Move-In Weekend Reminders

August 15, 2019
To: 
Parents of New Students
From: 
Patricia M. Lampkin, Vice President and Chief Student Affairs Officer

Dear Parents of New Students:

With Move-In Weekend quickly approaching, I wanted to share some last-minute reminders. We are looking forward to the arrival of your students along with the start of a new academic year. The Housing & Residence Life website is the best source of information about move-in. What to bring, what not to bring, move-in times and locations, parking tips – you will find all of these details and more on the website.

Session K Orientation: New students attending Session K orientation should refer to the information on the Orientation & New Student Programs website. Information will be emailed directly to students regarding move-in for this session. 

Move-In Details: First-year students received an assigned move-in day – either Friday, August 23, or Saturday, August 24, based on their room assignments. Move-in times, which have been assigned in blocks, are listed on the website along with helpful tips for making the process go smoothly.

Upperclass students, including transfer students living on Grounds, should also refer to the move-in times website above.

Please note, the time slots are for checking in and initial unloading. You may arrive at any time during your assigned window. Once you move your vehicle to long-term parking, you can return to the residence hall to help with room set-up. You can spend as much time as you need to help your student get settled into their new home at UVA!

If you have questions about the move-in process and are unable to find the answer online, please call 434-924-3736 or email housing@virginia.edu.

On-Grounds Housing Check-In: Check-in takes place at each residence hall. You may park your car in designated locations for brief unloading, and then move to long-term parking. Only students may check in, and they will need to show their UVA ID. Student IDs are used to access both buildings and rooms (with the exception of some students who may have room keys). If your student did not receive their ID during Summer Orientation or if they have lost it, they should visit the ID office in Observatory Hill Dining Hall upon arrival.

Look for the Greeters, dressed in special T-shirts, who will help unpack your car and carry items into the residence halls. University officials will be circulating throughout Grounds to provide help and answer questions.

The University Police Department (UPD) and Parking & Transportation officials also will be providing assistance. UPD will be set up both days in front of Gilmer Hall on McCormick Road. Students can register their bicycles at those times.

Welcome Address by President Ryan: Jim Ryan will speak to parents on Saturday, August 24, from 1 to 2 p.m. in Old Cabell Hall auditorium. Members of the president's leadership team also will be present to meet parents. If you are unable to attend, a recording of the session will be posted online.

Individual schools also will host programs on Friday and Saturday afternoons to welcome parents and students. For details, please see the Wahoo Welcome parent and family schedule.

Safety: It's important for students to practice good safety habits. When moving into a new residence hall (or apartment), students should not leave personal items unattended or doors unlocked. Please help us reinforce smart safety with your student. You can find tips in the Student Safety Guide section of the Parent Handbook.

Residence Hall Meetings: Students must attend a meeting with their Resident Advisors (RAs) on the day they move in. The meeting takes place on Friday from 8:30 to 10 p.m., and on Saturday from 6:30 to 8 p.m. Please plan accordingly so your student can attend this mandatory meeting.

Dining Options: Several retail dining locations on Grounds will be open on both Friday and Saturday for your convenience. You and other family members are invited to eat free with your student during Move-In Weekend. When accompanied by a student with a meal plan, parents may eat for free in dining rooms throughout the year. For a list of open locations and hours, see the UVA Dining website.

Hydration stations offering free bottled water also will be available in the first-year areas on Friday and Saturday. Dining staff will be on hand at welcome tents offering snacks, beverages, and free swag.

Saturday Evening Student Welcome Events: Students will be busy with activities after they move in. Saturday evening will feature a free A$AP Ferg concert in the Amphitheater (doors open at 8 p.m.). Following the concert, students can head to the Aquatic & Fitness Center for the Hoos Home welcome event featuring free food trucks, music, crafts, and games from 10 p.m. to 2 a.m. RAs will escort their residents to these events.

You and your student may have heard about a series of private parties that occur off Grounds in the Wertland Street area of Charlottesville on Saturday of move-in weekend. The parties are not sanctioned or supported by the University. They have historically created safety concerns for those who attend and likewise have attracted a large crowd. New students, as well as returning students, will have a great opportunity to connect with one another at the Amphitheater concert, Hoos Home at the AFC, and at other events occurring during UPC's Welcome Week.

Your Student's Mailing Address: To find out how to send mail and packages to your student for on-Grounds housing, please use the Mailing Address Finder.

Deposits to Cavalier Advantage: You can add funds to your student's Cavalier Advantage account online by selecting "Make a Deposit." Online transactions require a $25 minimum deposit plus a $2 processing fee; cash deposits made on Grounds at designated machines do not incur a processing fee and have a minimum deposit of $1. For additional information, consult the Cavalier Advantage website or contact the Cavalier Advantage office at 434-982-5735 or cavadv@virginia.edu.

We look forward to your arrival, and we wish you well as you prepare for this transition in the life of your student and your family. Please call on us if we can help in any way.

Safe travels and warm regards,

Patricia M. Lampkin
Vice President and Chief Student Affairs Officer