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Year-end Updates and Reminders for UVA Parents

May 8, 2019
Patricia M. Lampkin, Vice President and Chief Student Affairs Officer

Dear Parents:

With the semester quickly drawing to a close, I wanted to write with a few year-end thoughts and reminders. As most of you know, it was an eventful spring. The entire community shared in the utter joy of our basketball team bringing home the NCAA National Championship trophy.

We were proud of how our students celebrated the historic win in a largely safe and harmonious manner. In a follow-up message to the student body, University Dean of Students Allen Groves thanked them for "for rising to the occasion with respect for yourself, your fellow students, and the surrounding community." 

This weekend, we will be cheering on men's and women's lacrosse and men's tennis as they compete in NCAA tournaments. The men's lacrosse team were this year's ACC champions, their 18th time capturing this title.

Whether in the classroom, in the community performing service, or on the playing fields and courts, we are reminded in so many ways of what a talented group of students we are privileged to serve.

And now, several updates and reminders:

eScooters Come to Charlottesville
Earlier this year, the city of Charlottesville began a pilot program with two popular eScooter vendors, Bird and Lime. Since the fall, eScooters have become a common mode of travel on Grounds.

The pilot will be evaluated this summer to determine what will happen next with the program.

If your student uses eScooters, please remind them about general safety, as outlined in the University's recently adopted policy. Students should wear helmets, not drive on sidewalks, not allow another rider to join them, park the eScooter properly when finished, and follow other safety guidelines.

Hoos ReUse: An Easy Way for Students to Recycle and Benefit Others
On-Grounds Collection: Through May 11
Off-Grounds Collection: May 20 and 21
As students move out of their residence halls or apartments, they can donate their unwanted (but usable) furniture, appliances, nonperishable food, and clothing to local charities through the Hoos ReUse program. For complete details, including times and locations, please check the UVA Sustainability website.

Invitations from Student Academic Honor Societies
Students who meet certain criteria, including minimum grade point averages, often are invited to join national and international academic honor societies. If contacted by legitimately recognized groups, the University facilitates communication on behalf of the honor societies with eligible students. No grades or personal contact information is ever divulged.

Deciding whether membership would be beneficial or desirable is something you and your student should jointly determine. Membership fees nearly always are required. All honoraries operate independently of the University, but membership in a limited number of honor societies is recorded as part of students' transcripts.

Most honor societies recognized by the University belong to the Association of College Honor Societies. To learn more, please review their website. If you have specific questions about honoraries with chapters at UVA, please write

Student Health: Summer Access and Hard-Waiver Requirement
Student Health remains open during the summer. If students are not enrolled in classes over the summer, they will pay $10 per visit per clinic for services. Otherwise, visits by enrolled students are covered by their payment of the comprehensive fee.

Please watch your mailbox in May for a postcard about the annual Health Insurance Hard-Waiver program requirement. Student Health will be sending out information to you and your student about the upcoming deadline that requires your attention.

Closing of Residence Halls
Non-graduating students living in on-Grounds housing must move out of their residence halls no later than Saturday, May 11, unless they received approval for a Late Stay. For additional information regarding this year's Move-Out procedures, please see the Housing & Residence Life website.

Planning for the New Academic Year
The Handbook for Parents includes a timeline of key events occurring during each year of your undergraduate's academic career. You may want to review the timeline with your student to prepare for the upcoming year.

In particular, please see the Student Financial Services webpage to go over the checklist for the 2019-2020 academic year. And if you are not already an Authorized User in the UVAPay system, you can sign up to gain access.

Family Weekend: Oct. 18-20
Please be sure to mark your calendar for this year's Family Weekend. The Third-Year Ceremony, student housing fairs, and the football game against Duke will highlight the weekend along with numerous other events. Accommodations fill up quickly; please see the Charlottesville Visitor Bureau's website for a list. Additional details about the Dome Room Dinners and other activities will be posted as they become available.

Thank you for a good year, and best wishes for an enjoyable summer. We look forward to welcoming our new students to Orientation this summer, and to having your student rejoin us in the fall. 

If we can provide assistance in the meantime, please do not hesitate to contact me or one of my colleagues in Student Affairs.

Warm regards,

Patricia M. Lampkin
Vice President and Chief Student Affairs Officer

Upcoming Dates

May 10: Exams end
May 11: Hoos ReUse concludes on Grounds
May 11: Residence halls close at noon for non-graduating students and those without prearranged Late Stay approval
May 17-19: Finals Weekend
May 17: Valedictory Exercises, Donning of the Kente, ROTC Commissioning, and other activities
May 18: Graduation Ceremony for College and Graduate School of Arts & Sciences
May 19: Graduation Ceremony for All Other Schools
May 20: Upperclass residence halls close at noon for graduating students and those approved for Late Stay (excluding Lawn and Range residents)
May 20-21: Hoos ReUse (off Grounds)
July 1: Summer Orientation begins
August 23-26: Move-In Days
August 27: Fall courses begin
October 5-8: Reading Days
October 18-20: Family Weekend (Virginia vs. Duke)
October 18: Third-Year Ceremony
October 23-27: Virginia Film Festival at UVA
November 8-10: Homecomings Weekend (Virginia vs. Georgia Tech)
November 27-December 1: Thanksgiving Break
December 6: Fall classes end
December 8, 12, 15: Reading Days
December 9-17: Exams
December 18-January 12: Winter Break
January 2-11: January Term 2020
January 13: Spring 2020 classes begin
March 7-15: Spring Break
April 28: Spring classes end
May 15-17, 2020: Class of 2020 Finals Weekend
May 21-23, 2021: Class of 2021 Finals Weekend
May 20-22, 2022: Class of 2022 Finals Weekend