Dear Parents and Guardians:
Many of you have been waiting patiently for this information, and today I am happy to share details on how students will be able to come back in May to retrieve their belongings from the residence halls. We are sending the message to all parents and guardians in the interest of sharing the information broadly.
Please note, this message only pertains to undergraduate students who lived on Grounds and to graduate students who lived on the Range. I am pleased to share these plans also include students who lived in Bice, Bond, or one of the three language houses (Shea, Maison Francaise, and Casa Bolivar). In response to a request from the UVA Health System, we prepared plans and procedures to use these five buildings to support the regional pandemic response, which Housing & Residence Life shared with students on April 5 and 6. Due to successful mitigation efforts, the University has not needed to use these buildings thus far, and we do not anticipate needing them in the near future.
Students received a message from University Dean of Students Allen Groves a short time ago. It includes the link to the message students received from Housing & Residence Life with very detailed information about the move-out process. I will highlight several key points:
- Students will have two primary options from which they can choose. They include returning with one person to move out of their housing themselves, or designating an individual to handle move-out for them. As a last resort, if students are unable to make a move-out appointment in May, they may choose to have their possessions packed and stored at the University’s expense, or they can pay to have their belongings shipped to them at the time of packing.
- Students will need to let Housing & Residence Life know which option they select no later than May 21.
- The move-out period will run from Monday, May 4, through Sunday, May 24. If students choose Option 1 or 2, they will need to select an appointment time and be sure to arrive promptly.
- Anyone feeling ill should cancel or reschedule their appointment.
- It will be important to follow safety and social distancing directives during the move-out process. This includes following CDC Guidelines, including providing your own face coverings and maintaining a distance of six feet from others.
If your student is one of the 213 students who received permission to remain on Grounds this semester, they will receive more individualized instructions for move-out.
The pandemic has been an incredibly difficult experience for all of us. Even if we have not been directly touched by the loss of life, COVID-19 has brought stress in many forms. We recognize the added stress for you and your student with regard to move-out. We hope the options available to you and your student will ensure a combination of safety, flexibility, and resolution as we work together during this time of continuing uncertainty and sacrifice.
If you or your student has questions, please contact Housing & Residence Life at email@example.com.
Patricia M. Lampkin
Vice President and Chief Student Affairs Officer