Dear Undergraduate, Graduate, and Professional Students:
This message pertains only to undergraduate students who lived on Grounds this semester and to graduate students who lived on the Range. It is being sent to all students for your general awareness of these important plans.
If these plans pertain to you, you will receive another message with complete details in the next few minutes from Housing & Residence Life.
First, thank you for your patience in waiting for this information. We recognize the confusion and difficulties you have experienced in the weeks since Spring Break. This message contains three important pieces of information:
- If you lived in Bice, Bond, or one of the three language houses (Shea, Maison Francaise, and Casa Bolivar), we have good news: your move-out program will now be the same as that for other students in on-Grounds housing;
- We are planning a move-out period that will run from Monday, May 4, through Sunday, May 24, with staggered appointment times; and
- If you are one of the some-200 students who received permission to stay on Grounds this semester, you will receive a more individualized message about move-out.
Here are the details behind these updates.
I am pleased to confirm that move-out plans include those of you who lived in Bice, Bond, or one of the three language houses (Shea, Maison Francaise and Casa Bolivar). As Housing & Residence Life shared with you on April 5 and 6, in response to a request from the UVA Health System, we prepared plans and procedures to use these five buildings to support the regional pandemic response. Due to successful mitigation efforts, the University has not needed to use these buildings thus far, and we do not anticipate needing them in the near future.
Despite many continuing uncertainties, we have more information than a few weeks ago and are better positioned to proceed with a safe, structured, and orderly move-out process. Knowing how important it is to you to come back to get your possessions, we have developed two primary options from which you can choose. They include returning with one person to move out of your housing yourself, or designating an individual to handle move-out for you. As a last resort, if you are unable to make a move-out appointment in May, you may choose to have your possessions packed and stored at the University’s expense, or you can pay to have them shipped to you at the time of packing.
The move-out period will run from Monday, May 4, through Sunday, May 24, with staggered appointment times. Woven into the procedures are requirements for safety and social distancing. You need to let Housing & Residence Life know which option you select no later than May 21 (instructions will come in a follow-up message). Again, the plans apply to all undergraduate residents and graduate students living on the Range.
If you are one of the some-200 students who received permission to stay on Grounds this semester, you will receive a more individualized message about move-out.
Your safety as well as that of the broader community has been a priority since the University began addressing the pandemic. We have been gratified to see many of the measures we’ve taken have helped “flatten the curve” in Virginia, but no one knows for sure what the upcoming months will be like. The move-out plans are designed to still follow Governor Northam’s directives yet offer you flexibility and immediacy in getting your belongings. We don’t want to add any further to the stress created by COVID-19.
Again, thank you for your understanding as we worked through a number of issues and decision points related to move-out. We feel confident the three options being provided will offer a combination of safety, flexibility, and resolution.
If you have questions after reviewing the detailed information from Housing & Residence Life, please contact firstname.lastname@example.org.
Allen W. Groves
University Dean of Students