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Online Requirements to Complete as a New or Returning Student

February 24, 2021
To: 
Students
From: 
Allen W. Groves, University Dean of Students

Dear New or Returning Student:

I hope you are staying safe and healthy as we all deal with the effects of the pandemic.

A requirement of all new students is to complete several items related to community policies and standards.  If you are not enrolling for the first time, then you are receiving this email because you did not previously complete one or more of these requirements.  To be clear, these requirements are separate from the COVID-19 requirements.

If you have already completed the requirements related to community policies and standards, thank you.  The only remaining task is for you to review the Undergraduate or Graduate Record.  (Please see below for more details.)

First, several important points:

  • If you go to your Student Center in the Student Information System (SIS), you will see the items you need to complete under your To Do List.
  • Requirements will vary for each student.  Below are the items you may see in your To Do List.  If you see no items, please read the explanation at the end of this message.*
  • The deadline for completing these requirements is March 8.  If you do not comply, a hold will be applied to your account, and you will be unable to register for future classes.
ANNUAL STUDENT UPDATE FORM - Required of ALL Students

Please fully complete this form, which requests six types of information: your tax dependency status, criminal history disclosure, acknowledgment of financial responsibilities, communication details, emergency contact information, and legacy contact for digital assets.

Completion time: 10 minutes.

NOT ON OUR GROUNDS

The University has partnered with EverFi to produce the Sexual Assault Prevention module entitled Not on Our Grounds.  In addition to being highly interactive and engaging, the module is based on research around the best practices for healthy communities.  As you complete the training, you are invited to reach out to the many referenced resources in order to join the larger discussion of these topics at UVA.

The program fulfills federal requirements for colleges and universities to provide training on sexual and gender-based harassment and other forms of interpersonal violence.  This module supports the University's continued commitment to provide a safe and nondiscriminatory environment.

This module includes four versions.  You will be assigned the appropriate version(s):

  1. Not on Our Grounds for undergraduates, assigned in your first fall or spring term.
  2. Not on Our Grounds Plus for graduate and professional students, assigned the first time as a graduate or professional student, even if completed as an undergraduate.
  3. Not on Our Grounds Ongoing.  All undergraduate and graduate/professional students are required to complete this module every two years after completing one of the above modules.
  4. Not on Our Grounds for student-athletes (includes NCAA required training).  Student-athletes are required to complete this module every academic year in addition to any of the above Not on Our Grounds modules, if assigned.

Completion time: 60 minutes.

ALCOHOL-WISE

This module helps clarify personal choices about drinking habits and attitudes.  Alcohol-Wise is tailored for each user and provides access to University resources. Participants receive confidential, personalized feedback that compares personal alcohol use to University-wide student norms.

UVA strives to create a community in which all students make legal, educated decisions about alcohol, while not jeopardizing their academic goals, their safety, or the safety of others.

Alcohol-Wise 21+ is a briefer version designed for graduate and professional students.  The material may prove useful if you teach or mentor undergraduate students.

Even if you do not drink alcoholic beverages, both versions of this module will provide information to help you learn how to deal with others who are disruptive or in danger.

Completion time: 60 minutes for Alcohol-Wise; 15 minutes for Alcohol-Wise 21+.

HONOR MODULE

The Honor module will help you understand the Honor System at UVA and what is expected of you in terms of academic and personal integrity in a community of trust.  This module will appear in your SIS To Do List once you are registered for classes.

Completion time: 15 minutes.

THE RECORD: LEARN ABOUT IMPORTANT UVA POLICIES

The University publishes an online document, The Record, which summarizes policies and information pertaining to student and academic life.  Each student is responsible for being familiar with these policies and abiding by them.  The Record serves as the University's student handbook.

Two versions are available:  If you go to The Undergraduate Record you will see a drop-down box where you can select the Graduate Student version. Please take some time to read through the version applicable to you, with particular attention to the University Regulations (academic and nonacademic) section.  You will find not only policies but also a range of helpful information that you may want to consult periodically in your time as a student.

Questions

If you encounter any questions as you work on the modules, please refer to the Frequently Asked Questions website.  If you do not find an answer in the FAQs, the ITS Help Desk can assist you.

Confidentiality

Your responses to these requirements are completely confidential.  All versions of Not on Our Grounds and Alcohol-Wise are handled by third parties not affiliated with the University.  I urge you to be candid in your survey answers so you may receive accurate feedback from each program.

Deadline

As you work on each module, you may log in and out, if needed, to save your progress.  I hope you will take the time to proceed through each module with the care and attention required.  The final deadline to complete each item is March 8, 2021.  If you fail to do so, you will be blocked from registration for future classes.  I respectfully ask that you make completion of these items a priority.

These requirements enable everyone to prepare for success at UVA.  In the community of trust and self-governance that characterizes UVA, your individual commitment can help bring about positive change.

Thank you for your prompt attention to these requirements.

Sincerely,

Allen W. Groves
University Dean of Students

* If you do not see any items in your SIS To List, then you have no requirements to complete, likely as a result of your student classification.  The University still encourages you to be familiar with the topics covered through the above requirements.  To do so, please review the following websites: