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Senior Administrative Assistant, Office of the Vice President

The Office of the Vice President and Chief Student Affairs officer is seeking candidates for a Senior Administrative Assistant who can manage multiple administrative tasks in a fast-paced, student-centered environment. Reporting to the Executive Assistant to the Vice President, the Senior Administrative Assistant will provide clerical and administrative support to staff in the VPSAO office, while also managing reception and triaging phone calls and other inquiries to the office. Job responsibilities include:

  • Provide advanced, administrative coordination to support office operations and special projects.
  • Arrange business travel, coordinate meetings, and support agenda management and expense tracking.
  • Compile data for preparation and editing for senior leaders.
  • Review and answer correspondence, screen callers and visitors, and handle confidential matters.
  • Manage electronic files and produce reports.
  • Serve as the point of contact for facility, equipment, or service calls.
  • Organize meetings and materials for special events.
  • In addition to the above job responsibilities, other duties may be assigned.

Required Knowledge Areas, Skills and Abilities:

  • Proficient in Excel and confident with databases/reporting tools such as UBI/Oracle
  • Experience with Office 365 for information/data management.
  • Strong work ethic with attention to detail and an appreciation for deadlines
  • Resourceful and collaborative: able to communicate and build relationships with key stakeholders, including students and parents.
  • Comfortable in a student-centered environment, with a strong commitment to the Student Affairs core values of academic rigor, honor, student self-governance, public service, diversity and multiculturalism, and health and wellness
  • Commitment to creating an inclusive environment
  • Desire for continuous improvement.

Education: High School diploma. Bachelor's may substitute experience.
Experience: Four years of relevant experience. Bachelor's degree may substitute for years of experience.

With a hiring freeze recently lifted and the fall semester fast-approaching, candidates are encouraged to have complete applications submitted by July 15, 2021, though positions will remain open until filled. Requested application materials include a letter of interest or cover letter; resume or curriculum vitae; and the names, telephone numbers, and e-mail addresses of at least three professional references. All applications, nominations, and inquiries will remain confidential. 

Located in central Virginia, the University of Virginia is a highly selective public research institution with a major commitment to undergraduate education. The student experience is grounded in the institutional core values of academic rigor, diversity and inclusion, health and wellness, honor, public service and student self-governance. For more information about the University of Virginia and the Office of the Vice President and Chief Student Affairs Officer, visit www.virginia.edu.

The University of Virginia is an Equal Opportunity/Affirmative Action Employer.
Women, racial minorities, veterans, and persons with disabilities are strongly encouraged to apply.