Approval Request for Use of Alcoholic Beverages

This form must be submitted at least seven (7) days prior to the proposed event. If you have changes or questions regarding your request, please contact Jessica Strang at 434-924-0901. Please read the following carefully, as follow-up on your request could delay the review process.

Who Should Complete this Request?

  1. Your event will be held on University property (regardless of who is in attendance).
  2. You are a University department hosting a function (not on University property) in which students are expected to attend.

Important Points

  • Independent of University approval and in accordance with state law, some events may require an ABC license. Requestors are responsible for obtaining this license, if necessary.
  • In conjunction with the standard work day, alcohol service will not be approved on weekdays prior to 5 p.m. Requests for exceptions may be submitted via this form, however, approvals are issued on an event-by-event basis.
  • Regardless of past approvals for annual events, all requests are reviewed individually and approvals are issued on an event-by-event basis. Please review the Guidelines for Hosting a Safe Event.
  • If you've received approval and event details change (e.g., location, time, measures to control consumption, alcohol service, etc.), you are required to notify our office at 434-924-0901.

Underage Guests at Events with Alcohol Service

Alcoholic beverages may not be served at any University function or event held on property that will be attended by underage University students. Requests for exceptions may be submitted via this form, however, approvals are issued on an event-by-event basis. If an exception is granted, personnel trained in the Event Manager module must be present to supervise the service of alcohol. Sponsors must check for proper age identification of individuals attending events when alcohol is served and underage University students may be present. Note: Wristband requests should be sent to mlt2er@virginia.edu. You will be required to show your approval confirmation in order to obtain the wristbands.

Revising Your Request

Use the online form to retrieve a previously-submitted request, make changes, and resubmit online.

Submit the Online Form