Approval Request for Use of Alcoholic Beverages

This form should be submitted at least five (5) business days prior to the proposed event.

Important Notice

This form is now available online. This new system allows you to review and submit your Approval Requests for Alcoholic Beverages entirely on the Web. The paper form will no longer be accepted as of September 1, 2012.

Event Managers

The UVa alcohol risk management training is required for individuals who serve as Event Managers at UVa events. An Event Manager must be present on UVa property where alcohol is served and underage guests are in attendance. Please see the Guidelines for Hosting a Safe Event to follow the steps and complete the online training.

ABC License

Sponsors may be required to obtain an ABC license directly from that state agency for events where alcohol is served. (Note: Catering companies that serve alcohol already comply with this ABC requirement.) The following are conditions where an ABC license is required:

  • If the sponsor is charging money for the event. ("Charging" can include entrance fees, donations, purchase of a cup for unlimited beverages, etc.)
  • If the event is open to the public.
  • If the space is open or in a public area.
  • If access to the event area is open.

For more information on ABC licenses, see the Virginia Department of Alcoholic Beverage Control website.

Revising Your Request

Use the online form to retrieve a previously-submitted request, make changes, and resubmit online.

If you’ve received approval and event details change (e.g., location, time, measures to control consumption, alcohol service, etc.), you are required to notify our office at

Overlapping Text?

There are known issues viewing the form using Internet Explorer 7. If possible, please try to view and complete the form using a different Web browser, such as Google Chrome, Firefox, Safari, or a different version of Internet Explorer. If this is not possible, you can view the form here to clarify any overlapping sections of the online form.

Submit the Online Form